You Asked: How Do I Send Really Large Files?

If you've ever tried to send a file as an email attachment and gotten an error message letting you know that you've exceeded the allowable message size, I feel your pain. It's frustrating and a time-waster. I have a solution!

If you have file(s) totaling under 10 MB, you're probably safe emailing them as attachments to one email. For larger files (or if you know the recipient has had problems receiving attachments in the past) use wetransfer.com for free file transfers up to 2 gigabytes. Awesome company.

FYI, To see a file size, find the file in your Documents or Desktop, right click (or Ctrl-click on a Mac if you can't right click), and you should be able to see the size. On Windows, when you right click, choose "Properties." On a Mac, it's "Get Info."

I recommend wetransfer.com because I love them. I don't get anything from recommending them, other than good karma and the satisfaction that I'm making your life easier! :-D

-Robin

You asked: Is this email real or a scam?

First up, an important reminder about emails and clicking on links in them. Basically, don't! That is, unless you are very sure about who sent you the email AND it's not an email asking about your logins, financial info, or personal info (a "phishing" scam). In this type of scam the senders are phishing for your information so they can use it to commit fraud.

• Before you click on anything check the "from" email address. Don't just look at the name, actually hoover over the email address or click on it to see the whole email address (for example, account@acompany.net). The actual email address may be similar but won't be the real address of the company.
   
• If it's from a company you do business with and you want to check it out, don't use the phone number or link in the email. Go directly to the company website using a browser, type in the url yourself and log in that way. 
   
• Only provide personal and financial information if you typed in the web address yourself and you see evidence that the site is secure, like a URL that begins https (the "s" stands for secure). (Unfortunately, no indicator is foolproof; some phishers have forged security icons.)

The FTC (Federal Trade Commission) has more info on phishing and says:

When internet fraudsters impersonate a business to trick you into giving out your personal information, it’s called phishing. Don't reply to email, text, or pop-up messages that ask for your personal or financial information. Don’t click on links within them either – even if the message seems to be from an organization you trust. It isn’t. Legitimate businesses don’t ask you to send sensitive information through insecure channels. 

You can report scam emails by forwarding them to spam@uce.gov — and to the company, bank, or organization impersonated in the email. The FTC says, "Your report is most effective when you include the full email header, but most email programs hide this information. To find out how to include it, type the name of your email service with 'full email header' into your favorite search engine." 

UPDATE: Client and friend Jen Beebe reminded me that we should also not "unsubscribe" to junk email. It doesn't work and then the spammer will know the email address is a good one and you'll be inundated with even more junk. Plus the link to unsubscribe may lead to something that can attack your computer. Thanks Jen!

Be safe!

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This is the first of a new series of articles called "You Asked," covering questions we get all the time from clients, friends, and family. If you have a question, send it in!  We really do want to know because we structure our business based on what you want and need. You'll be helping us, and a lot of other people too.  

All our best to you and yours!

-Robin

I Got $9 for Every Time Someone Said the "F" Word!

You've heard the expression, "If I had a nickel for every time....."  Me too, but now I can say that I actually got $9 for every time someone said the F word. They said it a LOT.

I was editing a sound recording of a conversation for a client and cleaning it up for publication, which included editing out many instances of the F word and other expressions that might offend listeners (aka future or current customers).

You know, lots of "F-ing this" and "F-ing that."

Anyway, it's very labor-intensive to edit all that out of an audio (or video) recording and have it end up sounding coherent. I mention this because I'd like to save YOU money down the road.

If you do audio or video recordings of interviews, classes or conversations you can save a lot of time and money by asking the participants to refrain from swearing. It's not that I don't want to take your money, I do. It's just that I feel guilty taking it when I know the cost can be avoided (or minimized).

Sure, it's not always possible to have zero swearing and other unpleasantries on your recording, some people feel it's important that they use ALL their words, and I use all my words too (just not in every sentence and certainly not when I'm being recorded). However, if possible, it really can save you a lot of money in editing time to make an effort to keep them to a minimum.

I'm just sayin.  ;-D